Frequently Asked Questions
An ongoing collection of questions and answers surrounding AI at the University of Utah
Q. What is the appropriate use of AI to support meeting administration at the University of Utah?
A.The University of Utah does not have specific guidelines for the use of AI in meeting administration, until then the following information can help ensure the security and confidentiality of university data.
Only Teams Premium’s AI based 'Intelligent Recap’ is approved for use in meetings. It can support in documenting meeting discussion and follow up tasks. Teams Premium can be purchased from the Office of Software Licensing.
| Vendor | Status | Additional Information |
|---|---|---|
| Teams Premium | Approved | Covered by BAA |
| Zoom’s AI Companion | Under Review | BAA in negotiation |
| Google’s Gemini | Not Approved | No enterprise offering |
| Fathom AI | Not Approved | No enterprise offering |
| Otter AI | Not Approved | No enterprise offering |
| Fireflies | Not Approved | No enterprise offering |
*A BAA (Business Associate Agreement) outlines permitted uses and disclosures of university data. In addition, a BAA requires safeguards like encryption and access controls to further protect information shared with a vendor.
Many AI assistants available in meetings are not listed and are not approved for use or purchase.
When a non-University host or attendee brings an AI assistant to meetings, University participants must determine if the information discussed is public, sensitive, or restricted. If sensitive or restricted topics arise, they should request the AI be disabled. However, existing vendor contracts may permit AI access to such data.